Support Guide

Training support

This support guide supplements the grant announcement. Read both of them carefully before submitting your application. Grant announcements are available in Finnish and Swedish.

Application deadlinesHow to apply

Preparing an application:

  • Study the grant announcement and the support guide carefully.
  • Log in to our application system with your Suomi.fi e-Identification.
  • Fill in an application in the application system. The application consists of
    1) an application form
    2) the application’s appendices
    3) the applicant’s appendices/information

Whenever you are in contact with us regarding your application, mention the application number and the name of the training in your message!

1. General

The aim of the support

The aim of the Finnish Film Foundation is to promote an extensive and comprehensive range and distribution of films by supporting the broad availability and coverage of domestic films on different distribution channels and platforms, as well as a diverse range of international films in Finland.

The aim of training support is to promote the development of the professional skills and competence of people working in the exhibition and distribution of films.

To whom?

Training support can be granted to people working in the exhibition and distribution of films or at film festivals.

For what and how much?

Training support can be granted for the participation of people working in exhibition and distribution, for international training programmes aimed at developing professional skills, and for training events or online courses.

Support can be granted to cover the fee for participating in a training programme and for reasonable travel and accommodation expenses without daily allowance.

Support may be granted in full (100%) for necessary and justified reasons in order to reach stated objectives. Other funding and self-financing of the project are viewed as an advantage.

Training support is paid in one instalment into a Finnish bank account used by the beneficiary against the actual costs charged to the Finnish Film Foundation, in accordance with receipts enclosed with the application. The support recipient will submit an informal report on the training to the Foundation.

Previous support decisions can be viewed on the Foundation’s support decisions page.

How to apply?

Training support is applied for by submitting an application in the application system. Prior to submitting an application, you must carefully read the relevant grant announcement and support guide.

The call for the project support is ongoing. The processing time is approximately 3–10 weeks after the application and all the required appendices have been submitted.

The Board of the Finnish Film Foundation has decision meetings about once a month.

Training support applications are handled by:

Ilmari Arnkil

Exhibition and Distribution Specialist

• support for cinemas, distribution and festivals

+358 9 6220 3035

A good application and smooth communication

The Foundation’s exhibition and distribution department processes roughly 250–300 applications per year. It is essential for evaluation and comparison of applications that the application is a clear and carefully prepared.

A good application is clear and states the relevant information. Consider how the grant would support to the aims of the support.

Fluent processing

When uploading appendices, make sure that

  • the name of the appendix corresponds to its content.
  • all the obligatory appendices have been submitted.
  • the figures are congruent in all documentation, such as the budget and the financing plan.
  • reply to the handler’s or the system’s requests for additional information in the required time frame.

Updating appendices and information in the application system

Please note that the Foundation’s application system does not automatically inform the Foundation’s staff staff if you upload new appendices or update your information. Send an email about the changes to the person handling the application.

Whenever you email the Foundation about your application, please state your application number and the name of the training.

In addition to the obligatory appendices, you may add complementary appendices to your application .

If the drop menu in the Application’s appendices does not have a suitable appendix type, choose Other appendices (“Muut liitteet”).

What requirements must the applicant meet?

A favourable support decision requires that the applicant has complied with the conditions for granting previous support, and delivered all overdue final reports on previous support. If the support recipient has many projects with the Foundation, the projects may be regarded as one entity. The Foundation may request further information if it deems it necessary for the decision-making process.

The costs of a project that receives support must be booked to its own cost centre in the applicant’s bookkeeping.

Support cannot be granted if the application is insufficient and the required information is not submitted into the application system despite requests to do so.

How are the applications evaluated?

Training support is discretionary. Granting the support is based on overall evaluation and comparison of the applications. The following guidelines are used to evaluate the applications:

Participation in training develops the professional skill and competence of people working in professional roles in exhibition and/or distribution functions. The available funds of the Foundation are also taken into account. Other funding and self-financing of the project are viewed as an advantage.

Participation in, for example, training programmes or events supported by the EU’s Creative Europe programme and targeted at professionals of marketing, distribution and presentation is eligible for training support. Support may also be granted for other international training and online courses.

How are the decisions made?

The Board of the Finnish Film Foundation decides on project support based on the presentation of the CEO. The application will be processed in the first board meeting after the application has been submitted. The processing time is approximately 3–10 weeks after the application and all the required appendices have been submitted.

All applicants receive a written decision that contains the conditions of the support and a claim for corrections with instructions. You will get an email when the decision is made to the email address given in the Applicant’s information.

The decision is based on the act of government funding for the advancement of cinema (1174/2018), the Act on Discretionary Government Transfers (688/2001) and the Administrative Procedure Act (434/2003).

2. Training support application 

Fill out an application in the application system consisting of the following:

  1. Application form
  2. Application’s appendices
  3. Applicant’s appendices/information

If the applicant is a private individual, they do not have to upload anything in the Applicant’s appendices.

Obligatory appendices:

The applicant’s appendices

Upload the appendices pertaining to the company or organization to the the Applicant’s appendices.

Openness of documents

According to the Act on the Openness of Government Activities (621/1999), a document submitted to the Finnish Film Foundation is public. Documents may also be designated confidential under the law or access to them may be discretionary. Confidential official documents include documents that contain information about private business or trade secrets.

3. Decision and support payment

After the decision made by the Finnish Film Foundation’s Board has been processed, you will receive a message to the email address you have given in the Applicant’s information.

The decision can be read in the application’s Decision (“Päätös”) window.

Training support is paid to the recipient’s Finnish bank account in one instalment after the decision has been made.

4. Oversight

Finnish Film Foundation oversees and supervises how the support is used. The Foundation has the right to use audits to oversee payments and how the support is used. The Foundation may also postpone payments during audits.

Organising project oversight

The recipient must maintain their accounts according to the Accounting Act and the Accounting Ordinance and follow sound accounting procedures. The recipient must organise the project’s audit trail – the link between the recipient’s financial statement and the project’s statement of charges – in a way that it can be reliably, completely and transparently verified by a third party.

The Foundation always reserves the right to fully audit the recipient’s accounting and management.

The recipient is obligated to provide their accountant and auditor the film’s support agreement and all appendices. If the recipient neglects these duties, the Foundation has the right to deliver the documents to the accountant and auditor named in the support agreement.

The recipient must observe and notify their accountant and their auditor of the Foundation’s instructions and guidelines (2021, pdf in Finnish) concerning the film industry’s accounting, financial statement and auditing principles.

5. Final report

The support must be used and a report submitted no more than one (1) year after the support decision was made. The costs approved in the final report are the applicant’s accounted and paid project costs in accordance with the project budget without VAT.

Final report appendices are uploaded in the Reporting and final report folder (“Raportointi ja loppuselvitys”) in the application system.

Information of the appended final report submitted to the application system (in the Reporting and final report folder) is emailed to Ilmari Arnkil, ilmari.arnkil@ses.fi.

The final report must contain:

Approving the final report

Information of the appended final report submitted to the application system (in the Reporting and final report folder) is emailed to Ilmari Arnkil, ilmari.arnkil@ses.fi.

In the application’s Payment information (“Maksutiedot”) window you can see when each instalment has been paid.

The Foundation may request further information if it deems it necessary for the approval of the final report. The Finnish Film Foundation has the right to perform audits on the recipient’s finances and activities based on the Act on Discretionary Government Transfers, section 16. The recipient must ascertain that the Foundation has the necessary prerequisites to perform the audit.

The Foundation approves the project’s final costs and funding based on the final report. If the project’s support exceeds the actualised costs, the Foundation deducts the sum from the unpaid instalment. If the sum is larger than the unpaid instalment, the recipient must immediately return the exceeding portion of the support to the Foundation.

Repayment of discretionary government transfers

Act on Discretionary Government Transfers (688/2001) section 20

Recipients of discretionary Government transfer must repay without delay any transfer or part thereof they have received through error, in excess or manifestly without cause. Recipients must also repay a transfer or part thereof if it cannot be used as required in the transfer decision. If the repayable sum does not exceed 100 euros, it is not necessary to repay it.

In addition to the Act on Discretionary Government Transfers (688/2001), section 20, the recipient must abide by the following repayment conditions:

  • The recipient is obliged to immediately repay the grant or part of the grant if the grant has not been used during the time period agreed upon by the parties and if the Foundation has not granted an extension.
  • The repayable amount must include annual interest and an added three percent following the Interest Act (633/1982), section 3, subsection 2. The interest is calculated from the last payment to the support repayment date.
  • The target of the support and application number must be mentioned in the message field during repayment.

The support must be repaid to the Finnish Film Foundation’s bank account:
Nordea Bank Abp
IBAN FI74 1572 3000 0305 77
BIC NDEAFIHH

6. Halting payment and repayment

If the recipient does not repay Finnish Film Foundation according to the Act on Discretionary Government Transfers, section 20, repayment of the support or a portion of it will proceed according to section 9 and section 10 of the act of government transfers to promote film culture.

Section 9 Halting payments

The Arts Promotion Center Finland is responsible for halting payments. Finnish Film Foundation must immediately propose to the Arts Promotion Center Finland that the government transfer be halted if the Foundation has discovered information that warrants the halting of the payments. The Arts Promotion Center decides on the halting of payments and the continuation or halting of government transfers based on the Foundation’s suggestion.

The decision of the halting of payments must be made immediately and, for special reasons, during at least two calendar years after the Finnish Film Foundation’s suggestion. Finnish Film Foundation must include sufficient and essential information to make a decision to halt payments. The Arts Promotion Center Finland also has the right to receive the necessary information from the Finnish Film Foundation to halt payments without regard to confidentiality agreements.

Section 10 Repayment

The Arts Promotion Center Finland is responsible for halting payments. Finnish Film Foundation must immediately inform the Arts Promotion Center Finland of facts that would or should warrant government transfer repayments. The Arts Promotion Center Finland makes the repayment decision.

The decision of repayments must be made immediately and, for special reasons, during at least two calendar years after the Finnish Film Foundation’s suggestion. Finnish Film Foundation must include sufficient and essential information to make a decision of repayments. The Arts Promotion Center Finland also has the right to receive the necessary information from the Finnish Film Foundation for repayments without regard to confidentiality agreements.

Finnish Film Foundation’s grants are based on the act on the government’s support for the promotion of film culture (1174/2018). The grants apply the Act on Discretionary Government Transfers (688/2001). The Foundation follows the Administrative Procedure Act, the Act on the Openness of Government Activities (621/1999), the Language Act (423/2004), the Sámi Language Act (1086/2003), the Archives Act (831/1994), the Act on Electronic Services and Communication in the Public Sector (13/2003) and the Privacy Protection Act (9/2018).

According to the Act on the Openness of Government Activities (621/1999), a document submitted to the Finnish Film Foundation is public. Documents may also be designated confidential under the law or access to them may be discretionary. Confidential official documents include documents that contain information about private business or trade secrets.