Funding Privacy Statement for Events

Privacy Statement for Events Organized by the Finnish Film Foundation

Personal Data Act (523/1999) §§ 10 and 24
EU General Data Protection Regulation 2016/679 (GDPR)

12.9.2025

1. DATA CONTROLLER

The Finnish Film Foundation

2. CONTACT INFORMATION REGARDING THE REGISTER

The Finnish Film Foundation / Head of Communications
Kanavakatu 12 00160 Helsinki
Finland

Tel. +358 9 6220 300
tietosuoja@ses.fi

3. NAME OF THE REGISTER

Participant Register for Events Organized by the Finnish Film Foundation

 

4. DATA SUBJECTS

Individuals who have registered for and participated in events organized by the Finnish Film Foundation.

5. PURPOSE OF THE REGISTER

The Finnish Film Foundation communications operations.

6. DATA CONTENT OF THE REGISTER

  • Name
  • Address
  • Email address
  • Organization / Job title
  • Any other relevant information (e.g., dietary restrictions, pre-event questions)

7. REGULAR DATA SOURCES

Information is collected via registration forms or by email from participants.

8. DATA STORAGE DURATION

The Finnish Film Foundation retains only data necessary for organizing and developing events, provided there is a legal basis for processing. Data that becomes unnecessary, outdated, or otherwise lacks a legal basis for processing will be securely deleted.

9. DATA PROCESSORS

Employees of the Finnish Film Foundation may process personal data in accordance with current data protection legislation. If necessary, data processing may be partially outsourced to third parties, who must also comply with applicable data protection laws and contractual safeguards.

Data may be transferred or disclosed with the participant’s consent to temporary registers, such as event or research registers. These registers are used solely for their specific purposes, as separately informed.

Data may also be disclosed for scientific or historical research purposes.

 

10. TRANSFERRING DATA OUTSIDE THE EU OR THE EEA

The Finnish Film Foundation does not transfer or release the personal data of customers outside the European Union or the European Economic Area.

However, if necessary and with the participant’s consent, data may be transferred or disclosed outside the EU/EEA in accordance with the Personal Data Act.

11. REGULAR DATA RELEASES

We transfer data to third parties only in the following cases:

  • the user has given their consent.
  • based on the valid demands of legal authorities or other parties according to established law.
  • for statistical, scientific or historical research purposes upon the condition that the data has been changed so that individuals cannot be identified.

12. GUIDELINES FOR REGISTER SECURITY

The Finnish Film Foundation protects the confidentiality and security of its registers through firewalls, physical security of device locations, access control, user rights management, encryption technologies, and active monitoring.

Digitally stored and processed data is held in databases protected by firewalls, passwords, and other technical safeguards. These databases are located in facilities under 24/7 surveillance.

Only employees of the Finnish Film Foundation have access to personal data, and they authenticate using personal usernames and passwords.

13. RIGHT OF ACCESS

According to § 26–28 of the Personal Data Act, the data subject has the right to examine what information about them has been stored into the register. A signed request for access must be sent in writing to:

The Finnish Film Foundation / Data Protection
Kanavakatu 12
00160 Helsinki
Finland

or via email to: tietosuoja@ses.fi.

The request may also be presented in person at:

Kanavakatu 12
00160 Helsinki
Finland

The data subject also has the right to demand incorrect data be corrected with a written notification sent to the above address or via email to tietosuoja@ses.fi

The data subject has the right to demand their data be erased with a written notification sent to the above address or via email to tietosuoja@ses.fi.

Queries related to register data are processed within a month.

14. CHANGES IN THE PRIVACY STATEMENT

We continuously develop our services and retain the right to change this privacy statement with an announcement on our website. Changes may also occur based on changes in legislation. We encourage you to inspect the contents of the privacy statement regularly.